- MMA is committed to complying with Commonwealth legislation governing privacy of personal information by businesses and to protecting and safeguarding your privacy when you deal with us.
Collection of information
- Some information provided to us by clients, customers, contractors and other third parties, might be considered private or personal. Without these details, we would not be able to carry on our business and provide our services to you. We will only collect such personal information if it is necessary for one of our functions or activities.
- Where possible, we will collect personal information directly from the relevant person when dealing with them. In particular, personal information is collected in the following situations by MMA:
- If you contact MMA, we may keep a record of that correspondence; and
- When you submit your email address to our website mailing list.
- We may also collect information regarding individuals from other sources such as:
- Shareholders: our share registry holds and provides information regarding our shareholders. We gather information regarding shareholders from our share registry;
- Job applicants: through recruitment agencies, third parties providing professional or personal references, doctors who undertake compulsory employment health checks etc;
- Employees: through the same sources as job applicants; and
- Credit Agencies: we may obtain information about credit history and credit status from credit agencies.
- Types of information collected includes (without limitation):
- Information about shareholders’, their shareholding, contact details, banking details and tax file number for payment of dividends;
- Information about employees necessary for the management of their employment such as contact details, academic records, work experience, health details (as obtained from compulsory medicals);
- Information about job applicants obtained directly from individuals or from organisations that provide recruitment related services to us. This may include employment and academic history, referees and other information provided in applications; and
- Information about our suppliers and their employees necessary for their engagement by MMA.
Use of information collected and disclosure of personal information to others
- We may use or disclose personal information held about an individual for the primary purpose for which it is collected (eg. provision of our services, including administration of our services, notification to you about changes to our services, record-keeping following termination of our services to you and technical maintenance, provision of information to shareholders). We may also use such information for a purpose related to the primary purpose of collection and where it would reasonably be expected by you that we would use the information in such a way. This information is only disclosed to persons outside our business in the circumstances set out in this Policy or as otherwise notified to you at the time of collection of the information.
- In addition, we are permitted to use or disclose personal information held about you:
- Where you have consented to the use or disclosure;
- Where we reasonably believe that the use or disclosure is necessary to lessen or prevent a serious, immediate threat to someone's health or safety or the public's health or safety;
- Where we reasonably suspect that unlawful activity has been, is being or may be engaged in and the use or disclosure is a necessary part of our investigation or in reporting the matter to the relevant authorities;
- Where such use or disclosure is required under or authorised by law (for example, to comply with a subpoena, a warrant or other order of a court or legal process); and
- Where we reasonably believe that the use or disclosure is reasonably necessary for prevention, investigation, prosecution and punishment of crimes or wrongdoings or the preparation for, conduct of, proceedings before any court or tribunal or the implementation of the orders of a court or tribunal by or on behalf of an enforcement body.
Security and storage
- MMA holds personal information electronically or in hard copy form, both at our own secure premises or those of our service providers.
- MMA places a great importance on the security of all information associated with our shareholders, employees, clients, employees, contractors and web-site users. We have security measures in place to attempt to protect against the loss, misuse and alteration of personal information under our control.
- Personal information is de-identified or destroyed securely when no longer required by us.
- MMA retains the information you provide to us, including your contact and credit card details, to enable us to verify transactions and customer details and to retain adequate records for legal and accounting purposes. This information is held on secure servers in controlled facilities.
- Information stored within our computer systems can only be accessed by those entrusted with authority and computer network password sanctions.
- No data transmission over the internet can be guaranteed to be 100 per cent secure. As a result, while we strive to protect user's personal information, MMA cannot ensure or warrant the security of any information transmitted to it or from its online products or services, and users do so at their own risk. Once MMA receives your transmission, it makes every effort to ensure its security on its systems.
- Ultimately, you are solely responsible for keeping your passwords and/or account information secret. You should be careful and responsible whenever you are online.
Access to and correction of personal information
- MMA is committed to maintaining accurate, timely, relevant and appropriate information about our shareholders, employees, clients, contractors and web-site users.
- So long as your request for your personal information is in accordance with the Australian Privacy Principles, then we will give you access to that information. To obtain your personal information please contact the MMA Privacy Officer via details on the contact page.
- Inaccurate information will be corrected upon receiving advice to this effect from you. To ensure confidentiality, details of your personal information will be passed on to you only if we are satisfied that the information relates to you.
- If we refuse to provide you with access or correct the personal information held about you by us, then we will provide reasons for such refusal.
- We will investigate your complaint and attempt to resolve any breach that might have occurred in relation to the collection, use or destruction of personal information held by us about you in accordance with the Commonwealth Privacy legislation. If you are not satisfied with the outcome of this procedure, then you are entitled under the Privacy Act to make a complaint to the Office of the Australian Information Commissioner.
Transfer of information overseas
- We may transfer personal information we have collected about you to parties in a foreign country, only if such transfer is permitted by the Australian Privacy Principles and only where necessary for our operations.
- MMA collects information from the site using "IP files".
- When you visit the MMA site to read, browse or download information, our system will record/log your IP address (the address which identifies your computer on the internet and which is automatically recognised by our web server), date and time of your visit to our site, the pages viewed and any information downloaded. This information will only be used for the purpose of site analysis and to help us offer you improved online service. We may automatically collect non-personal information about you such as the type of internet browsers you use or the site from which you linked to our websites. You cannot be identified from this information and it is only used to assist us in providing an effective service on our Web Sites.
- Our website may contain links to other websites and those third party websites may collect personal information about you. We are not responsible for the privacy practices of other businesses or the content of websites that are linked to our website. MMA encourages users to be aware when they leave the site and to read the privacy statements of each and every website that collects personally identifiable information.
- Should you wish to read more information on privacy legislation or the Australian Privacy Principles we recommend that you visit the Office of the Australian Information Commissioner's website at www.privacy.gov.au.